Privacy Policy (GDPR)

As of May 25, 2018, the EU General Data Protection Regulation (GDPR) is in effect throughout the EU, including Sweden. As a customer, student, model or contact of Nail Systems of Sweden AB, you should feel confident in how we handle your personal data.

We collect and process personal data to provide you with fast delivery, great service, and relevant communication. This policy outlines how we collect, use, store, and protect your data – and what rights you have.

This Privacy Policy applies to Nail Systems of Sweden AB’s webshop, email communications, accounting, and customer support.

1. Introduction

This information explains how Nail Systems of Sweden AB processes your personal data. It applies to individuals who:

• are customers in our webshop

• are students or models during or after training

• subscribe to our newsletters

• participate in our competitions

• communicate with us via customer service or social media

We handle personal data with care and in accordance with applicable legislation.

2. What is personal data?

Personal data is any information that can be directly or indirectly linked to you – such as name, email, IP address, purchase history or personal ID number.

2.1 Data Controller

Nail Systems of Sweden AB, Stigbergsliden 5B, 41463 Gothenburg, Sweden, is the data controller. This means we are responsible for how your personal data is collected and processed.

3. What personal data do we collect – and why?

3.1 When registering or shopping in the webshop

We may collect:

• name and contact details

• phone number and email address

• order history and payment method

• diploma registration

• personal ID number (private customers) or company registration number (business customers)

Used to:

• identify you as a customer

• process orders and payments

• provide delivery and customer service

• send updates via SMS/email (e.g., shipping notifications)

• send marketing emails or texts

• prevent fraud in connection with invoice payments (we consult UC before first invoice purchase)

Your account is password protected. You can view and update your personal details by logging in.

3.2 When signing up for a course

We may collect:

• name, contact details, personal ID number

• which courses you're interested in

Used to:

• manage registrations and inform you about course dates

• handle course fees and communication

• contact you via SMS/email

• take and store photos/videos during the course for use on our website or social media

3.3 When signing up to be a model

We may collect:

• name and contact details

• age confirmation (18+)

• information about your nails or preferences as a model

Used to:

• manage your model registration

• inform you of dates and times

• take and store photos/videos during the event (may be published)

3.4 When entering a competition

We may collect:

• name, contact details, personal ID or organization number

• competition details (division, category)

• your placement/result

Used to:

• administer your entry

• inform you about changes and updates

• publish results and footage on www.nailcompetitions.se (remains online as inspiration for others)

3.5 When contacting us

We may collect:

• your name and contact details

• any information you voluntarily provide

Used to:

• respond to your questions or issues

• improve our services and content

3.6 When required by law

We may also process your data to fulfill legal obligations, such as for accounting purposes or when required by government authorities.

4. Legal basis for processing

We process your data based on:

• contract (e.g., purchases or course participation)

• legal obligation (e.g., accounting regulations)

• legitimate interest (e.g., customer service, marketing)

• consent (e.g., publishing images)

5. How long do we keep your data?

We store personal data only as long as necessary:

• Customer data: up to 10 years (in line with accounting laws and warranties)

• Education/model interest: up to 24 months after last contact

• Competition documentation: kept online as inspiration

After that, data is safely deleted or anonymized.

6. Sharing your personal data

We only share your data when legally required or with your consent. Examples:

• With a local regional manager, if you agree

• In the event of a business acquisition

• Never with external advertisers or marketing partners

Your data is handled only by authorized staff.

7. How we protect your personal data

We apply both technical and organizational measures to keep your data safe, following GDPR and best practices in information security.

8. Your rights

You have the right to:

• request access to your data (once per year, free of charge)

• correct incorrect or outdated information

• request data deletion (under certain conditions)

• object to marketing or data processing based on legitimate interest

• request restriction of processing

To exercise your rights, contact us using the details below.

9. How to opt out of direct marketing

We may send marketing via email or SMS. If you no longer wish to receive these, contact us and we will remove you from the mailing list.

10. Contact information

Data Controller:

Nail Systems of Sweden AB (Reg. No: 559446-3951)

Stigbergsliden 5B

41463 Gothenburg

Sweden

To request more information or access your data, send a written and signed request to the address above. Please include your full name, address, email, phone number, personal ID number, and a description of your request.